Introduction
Midstream Electrical Supplies, south of Centurion is looking for a Senior Administrative Officer / Analyst.
This position provides direct support to the Infrastructure Manager as well as administrative services and support to metering, fleet & facilities departments.
Minimum Requirements
- Matric / Grade 12
- Knowledge of office management and project tracking systems and procedures
- An applicable qualification will be an advantage
- At least 2 years relevant experience in cross functional teams
- Excel advanced, MS Word & Outlook
- Sage (Preferable Sage 200 Evolution) will be an advantage
- Proficiency in English
Key competencies
- Excellent problem-solving ability, and strategic thinking capabilities
- Excellent analytical skills, communication and interpersonal skills
- Excellent organizational and documentation skills
- High degree of accuracy and attention to detail
- Draft of various reports
- Strong planning & prioritization abilities
- Reliable and trustworthy with understanding of the importance of confidentiality
- Self-motivated and hardworking
Job Specification
The successful candidate will be responsible for (but not limited to):
Management Support
- Responsible for weekly and monthly billing runs and quality checks
- Control of invoices and Recon of credit card purchases for finance
- Manage “uitreikbriewe”, scan and save on EMS, update incidents and forward to all role players
- Monitor metering stock and place orders on request. Do GRV's and payment instructions to finance
- Monitor repairable stock and budget thereof
- Do quality checks on Overtime jobcards
- Approval of Job Cards in managers absence of both FM and Metering
Departmental Support
- Do monthly timesheet/clocking checks
- Weekly/monthly meetings & confirmation of agenda's
- Ordering/managing of stationery on a monthly basis
- Managing weekly stock report
- Doing the 3 months consecutive AMR outstanding report
- Doing a weekly and monthly Tech App reading report for each Billing Run
Metering Operations (different Estates)
Day to day operations for the metering techs
- Adding new stands on MES NET & Daily updating on MES NET
- Assisting metering team with New Stand Owner & maintenance appointments for applicable Estates
- Do daily follow up completion/quality of AMR Commissioning, AMR confirmations and Reverse Meters b- add all on EMS
- Ping IP address and update information assisting tech's in field
- Update Sage per incident
- Confirm AMR is online & pulling in readings via EMS
- Confirm that Reverse Meter readings are correct & that there are no increments in off peak periods
High Usage Inspections, New Stand Owner Inspections
- Email clients to confirm that inspection is complete & attach inspection form & adding all communication on EMS.
Test meter installations, removals and Bi-Weekly Reports
- Arranging appointment with client & send feedback letter of test meter installation & removals of test meter with electrical department
- Send regular comparison reports to clients
- Managing & arranging of damaged fibre replacements, payments & approval thereof
- Assist with Metering Audits
Living the company values of ownership, open communication, respect, integrity and professionalism
Job Type: Full-time
Salary: R27,000.00 per month
Ability to commute/relocate:
- Gauteng, Gauteng: Reliably commute or planning to relocate before starting work (Required)
Education:
- High School (matric) (Preferred)
Experience:
- Senior Administrator: 2 years (Preferred)
Application Deadline: 2023/05/17
